Jobs
About PlaceMatters
PlaceMatters is a non-profit organization that works with our partners to create and maintain sustainable and vibrant communities by improving decision-making processes. We work across the United States—currently our projects range from Hawaii to Albany, NY—to bring more people to decision processes, and ensure that their decisions are based upon robust local information and models.
PlaceMatters is a relaxed, team-oriented work environment. Our office is in the Alliance Center, Denver’s hub for non-profit organizations and a LEED Gold building, located in Lower Downtown. (Google Map)
Job Openings
Office Manager
Are you well-organized, personable, and interested in improving community sustainability? PlaceMatters, a Denver-based non-profit, is looking for a full-time office manager to keep our office running smoothly and help advance our mission of creating vibrant, sustainable communities through improved decision-making. We work across the United States to bring more people to the decision-making process, and ensure that their decisions are based upon robust local information.
What we are looking for:
You are focused, resourceful, and really good at getting things done. You can handle simple, clear tasks as well as the ones that require persistence and creativity to complete. You are detail-oriented and comfortable with a range of administrative and office management duties. You’ve got great time-management skills, a strong work ethic, and you love being part of a passionate, high-performance team. You enjoy working in a fun, professional, often relaxed but sometimes intense atmosphere. You are comfortable taking authority over the day-to-day responsibilities of the office, act intuitively, and anticipate the organization’s needs. You can hold your own with your colleagues, holding everyone’s feet to the fire on deadlines and commitments, making contributions to questions of organizational priorities and strategies, and fully participating as a member of the team.
If you were working for us last month, here are some things you would have done:
- Helped us to organize an inventory system for our equipment
- Worked with our accountant to make sure invoicing was completed
- Followed up on pending invoices with three other project partners
- Helped prepare for upcoming public meetings by creating meeting agendas, handouts, and other materials
- Shipped equipment in advance of a trip
- Booked flights and arranged lodging for staff trips
- Prepared and submitted a weekly report to Housing and Urban Development on whatever it is we report to them
- Updated our contact database in Salesforce.com
- Proofread, laid out, and sent the PlaceMatters email newsletter
- Met with the accountant to review the books from the past week
- Helped staff prepare presentations
- Completed and submitted a travel expense report for staff
- Undertook general office management responsibilities including managing the phone system, researching and purchasing office furniture
- Tracked foundation grant deadlines for proposals and reports
- Prepared hand-written thank you notes to donors
- Cleaned up a few things on our online databases
- Helped with event planning and support
- Coordinated board meetings and board communication
- Troubleshot office issues and craft and implement solutions, and
- Enjoyed the great working atmosphere and camaraderie of the office
Other job requirements and preferences:
- A commitment to PlaceMatters’ mission of helping communities make better decisions
- Ability to learn quickly and take initiative to complete projects
- Excellent written and verbal communication skills as well as Quickbooks knowledge and demonstrated experience are each a MUST
- Accounting experience is helpful
- Detail oriented
- We’d prefer to hire someone with experience working for nonprofits, but we are open to people from all professional backgrounds
- This position requires a Bachelor’s degree
If the job sounds like something you’d love to do every day, and if the PlaceMatters teams sounds like a team you’d love to join, please let us know. Send a cover letter, resume, salary requirements, and references to [email protected] by February 29, 2012.
